Manage tasks.
Manage expectations.

Get things done with a forward-looking to-do list from Done by When.

Get started

Login with your Google Account

Your to-do list meets your calendar

Will it be done in time?

Find out how, or even if, your to-do list fits into your available working hours.

Beautifully combine your tasks and your working calendar.

Bigger tasks are bigger.

It sounds simple, but it makes all the difference. With Done by When, you actually see your to-do list.

Bigger tasks are bigger

On the same page, literally.

Share your to-do list with your team, and see what everyone else is working on.

You take responsibility for your own to-do list, while the team view keeps everyone up to speed.

Team to-do list software

Manage expectations.

With Done by When, you can easily answer questions like these:

  • Can we get project A and B done by Friday?
  • When can you start project C?
  • If you start X today, what happens to Y?

On the move.

Your Done by When to-do list looks great on pretty much any size screen. If you take your smart phone or iPad to meetings, you can manage expectations right there and then.

To do list for iPad, iPhone and Android

Getting Things Done®, for the rest of us.

Getting Things Done® (or GTD® as it’s sometimes called) is an awesome methodology for managing your time, but it requires really strict planning and discipline to make it work. You need the right mentality to get the most out of it.

While Done by When doesn’t force you into a strict GTD® process, it will gently encourage some of the best aspects of GTD® to help you focus.


You can choose between a Free Account, and a Pro Account. The only difference is advertising.

See our pricing page to find out more.

Google Account

You need a Google Account to login to Done by When.

Your Gmail account is great, but if you don't have a Google Account, you can get one for free using any email address.

This means we don't store any passwords, and you get Google level account security.

Hosted with Google

Your Done by When to-do list is hosted on the same scalable systems that power Google applications.

In their own words: “The same security, privacy and data protection policies we have for Google's applications applies to all App Engine applications. We take security very seriously and have measures in place to protect your code and application data.”

Powered by Google App Engine

Coffee photo by Guwashi999 (Creative Commons)